IRCA’s Club Management System is the all in one solution for all clubs with fully integrated, single source club management software with Web, Android and iOS interface.
IRCA’s best club management software in India will always understand your business and provide the best ERP software for clubs to allow your team to easily track, manage and report all operations within the club facility.
Why club management software?
The clubs need to be able to manage the usage of these facilities and also the transactions relating to the usage and membership of the club in a very efficient way. Normally clubs would be using a host of disparate club ERP software applications to manage all their activities, for example multiple ERP for clubs as follows - room booking applications, order management, fitness & gym management, restaurant management, other facility usage applications and financial packages may be used by a club.
The problem with this approach of using multiple ERP software for clubs is that the data pertaining to the same club and to the same group of customers will be spread across multiple management software that do not talk to each other. So the data is duplicated in each of the ERP software and also if data has to be moved for example from a billing application to Tally software, the accounts department has to manually enter the data from the billing application reports to the Tally software.
Why IRCA’s Club Software?
IRCA’s Club management system is the all in one solution for all clubs to manage or solve the above problems easily with one single club management software. It can be customized based on the clubs requirements.
This Club management software also robust enough to support multiple types of authentication like – Smart cards, Hand print readers, Finger print readers, etc. and is designed to be secure and tamper proof with respect to the data.
IRCA’s club management system also integrates seamlessly with the new ERP version of tally so that clubs that use tally to manage their financial data do not need to assign personnel to transfer the transaction data from club management software to tally. This ERP for clubs also provides a state of the art Restaurant & bar management, Membership management, order management, Sports club Management, Hospitality management, Fitness club & gym management, Accounts Management and many more based on touch screen displays. The club software application is web enabled thus allowing the club the flexibility of providing its members with access to the system on the internet. Payment gateway integration is another option that can be enables club members to pay their bills to the club management online.
Benefits for Clubs
This feature lets the club define its organizational structure, employee data, bank details, member information, etc. The club can also define parameters specific to its own rules and regulations within this club software.
Features of Club Management Software
Authentication Management
This club ERP software can be accessed by the users (members / employees) by the use of normal user names & passwords. In addition the system allows the clubs the option of having other forms of authentication in the system to enhance security as follows. 1. Smart cards 2. Biometric Devices
Inventory Control
Inventory of the club is tracked through this club software which allows tracking of purchases, issues and stock transfers. Club can define multiple stores and items which will be tracked in these stores. The stores can be later linked to the restaurant or bar facilities to improve traceability of stocks.
Membership management
IRCA’s club management software can be used to create new members and also define the type of members. Gives clarity on wait-list members. Fully-process driven by work flows.
Facility Management
The various facilities available at the club, example badminton, billiards, tennis, gym etc. for use by its members can be defined here along with any usage charges and usage restrictions that maybe applicable. The charges and restrictions may be imposed based on the type of member (member / affiliated club member / guest etc.).
Online Room Booking
The optional room booking facility allows the club to define the types and number of room s that are part of its offering and allow reservation of these rooms. Reservations, cancellations, check-ins, check-outs and room services can be tracked through club management system.
Billing
All Restaurant and facility usage billing can be managed through the billing system that is completely secure and can be integrated with the biometric authentication management system. The billing module allow robust management of billing activities in user friendly manner and provides a strong audit trail of all billing related data changes.
Party hall booking
Members can book party hall in advance, slots-wise (breakfast slot, lunch slot, snacks slot, etc.) Party booking can also be done. Party hall bill settlement includes hall rent as well as food and beverages bill also.
Restaurant / Bar Management
This ERP software provides a very user – friendly interface / user experience in carrying out quick billing, fully integrated with a inventory management system.
Reports
Extensive Reports are provided for every module that is available to the club. The club can also have reports specific to its own requirements.
Payment Gateway Integration
IRCA’s Club Management system allows the club to provide a payment gateway service to its members to allow them to pay their bills online. This facility will make it more convenient for members to clear their bills with the club without having to go the club.
Smart Card Management
This ERP for clubs is capable of issuing multiple types of smart cards to the members that can be used to authenticate members / guests and authorize the usage of club facilities. The cards can be used to either provide credit services or cash on card facility to the users.
Accounts Management
All transactions that occur on the system can be exported to Tally ERP on the click of a button. No human intervention will be necessary. Club management system is also capable of dynamically creating account heads for new members who have been enrolled into the club management software.
Bulk Email
The club will be able to send emails with general info as well as monthly invoice details to its members. The system will ensure the transmission of these emails to the members.
Bulk SMS
Club will be able to send SMS with general info as well as monthly invoice details to its members. The system will ensure the transmission of these messages to the members.
Member Access to Club Info
The club will also have the option of enabling member access to the club related information. Members will be able to login to the club website and access info about their recent bills, payments, golf scores, tournament scours, etc.
Payroll Management
The employee payroll management facility allows the club to define the various types of personal that work for the club and the salary / wage details of these personnel. The feature is able to track employee attendance, overtime, staff advance and staff advance recoveries and also provides a facility to process the monthly salary details. The attendance management is integrated with biometric handprint reader for authentication of the employee.